WhoHasGear

QR EQUIPMENT CHECKOUT


Put a QR label on every piece of gear. Scan in, scan out, and always know exactly who has what — without the spreadsheet.

Free to try · No app for borrowers · Works on any phone

Church AV teamsFilm schoolsMakerspacesProduction housesIT loaner closetsTheatre companiesYouth campsPhoto studiosWorkshopsNonprofitsChurch AV teamsFilm schoolsMakerspacesProduction housesIT loaner closetsTheatre companiesYouth campsPhoto studiosWorkshopsNonprofits

WHY THIS EXISTS

HOW IT WORKS

STEP 1

Every item gets a label.

Add your gear once — one at a time or from a CSV. WhoHasGear generates a QR code per item and lays them out on ordinary Avery sheets you print at your desk.

STEP 2

Borrowers just scan.

Any phone camera, no app to install. The label opens straight to that item: type a name, pick a due date, walk away. Twelve seconds at the shelf.

STEP 3

You always know.

The board updates live. Overdue gear gets flagged front and center, and every item keeps its full custody history — who had it, when, and what shape it came back in.

SCANNING…

CAM-014

Sony FX3 Cinema Camera

CHECK OUT

Sony FX3 Cinema Camera

Marcus Reid
Due Fri, Aug 28
Check out

LIVE BOARD

Sony FX3 · CAM-014

Marcus Reid · due Fri

SM7B Kit · AUD-031

Available

600d Light · LGT-007

Reserved Sep 2

Everything accounted for

0 sec

scan to checked out

0%

custody history kept

0 apps

borrowers install

THE BOARD

One glance.
Every item accounted for.

Checked out, due today, reserved, overdue, on the shelf — the board reads like a sentence, not a spreadsheet. Tap any item for its full history.

  • Overdue items surface to the top
  • Reservations block double-booking
  • Full custody trail, one tap away

Northside Media Team

148 items · 9 checked out · 1 overdue

Live

  • Sony FX3 Cinema Camera

    CAM-014 · Marcus Reid · Due Fri, Aug 28

    Checked out

  • Shure SM7B + Boom Kit

    AUD-031 · Youth Ministry · Due today

    Due today

  • Aputure 600d Light

    LGT-007 · Reserved Sep 2–5 · Fall retreat

    Reserved

  • MacBook Pro 14" (Loaner 3)

    LAP-112 · Dana Okafor · 2 days overdue

    Overdue

  • DJI Mini 4 Pro

    DRN-002 · On the shelf · Media closet B

    Available

FREE GUIDES & TOOLS

Guides for the gear you actually manage

Equipment checkout

The log, the labels and the check-in habit. Start here if you are setting up checkout for the first time.

Equipment checkout log in Excel · Prevent double bookings

Church & ministry gear

Sound booth, youth group, donation closet. Systems volunteers can run.

Church equipment inventory checklist · How to track church sound equipment

Performing arts & props

Costumes, props, and everything that leaves the building for a show.

How to track props for a rehearsal · Dance studio costume inventory

Templates & free tools

Checklists, Excel logs, and generators you can use today, no account needed.

Asset tag generator · Equipment checkout log in Excel

Start here: Equipment checkout guide · Free QR asset tag generator · Equipment checkout log in Excel · Church equipment inventory checklist

START FREE

Try it on your own gear. Then $1 opens everything for 7 days.

Start free with real QR checkout — no credit card. When you need real inventory room, your team, or advance reservations, $1 unlocks 7 days of full Professional access. Paid plans start at $79/mo and are priced by inventory size, never per person.

Know who has every
piece of equipment.

Start free on your own gear. Print labels tonight, stop asking tomorrow.

Get started free

This is a real label. Scan it — or tap — to try the demo.